01
Scheduling
See the whole flight line
Book aircraft and instructors without double-booking. Grounded aircraft drop off the schedule automatically — nobody books a plane that can't fly.
Flight-line operations software
Your flight school's operations, on one desk.
Apex Ops Desk replaces the clipboards, spreadsheets, and missed invoices with one simple system — so you spend less time on admin and more time on the flight line. Built by aviation people. Priced in the open.
Transparent pricingNo sales call requiredVeteran-owned
The admin trap
Too much paperwork to keep up with. Not enough to justify another hire.
Most small flight schools live in the gap between those two facts. The owner is also the dispatcher, the bookkeeper, the compliance officer — and half the time, the instructor. Hours disappear into scheduling conflicts, chasing payments, and tracking who's current on what.
Apex Ops Desk isn't one more thing to manage. It's how you manage the things you already do, in a fraction of the time.
What it does
One system for the whole operation.
Everything a flight school touches in a day, connected — so a flight that flies actually gets billed, and a student who isn't current can't get airborne.
02
Dispatch & Hobbs
Capture every tenth of an hour
Hobbs and Tach get recorded at dispatch and check-in. The flights that used to go out and never get billed get billed, accurately, every time.
03
Billing & ledger
Stop chasing money on paper
Each flight becomes a clean charge at the rates you set. Students see an itemized ledger and pay online. You stop reconciling sticky notes.
04
Compliance shield
The system holds the line
A student with an expired medical can't book a flight. Required documents are tracked and flagged before they lapse — so the rule gets enforced even when you're busy.
05
Safety & squawks
One place for every report
Squawks and safety reports go in one log with a clear trail. Anonymous reports stay anonymous. A critical squawk takes the aircraft off the line.
06
Maintenance
Two clocks, watched for you
Track 100-hour and annual limits — on hours and on the calendar. Apex warns you as a limit approaches and grounds the aircraft when it's reached.
How it works
The flight, start to finish.
The same handoff your school already runs every day — just without the paper, the math errors, and the lost revenue.
01
Schedule
Student requests a block. An instructor or admin approves it.
02
Dispatch
Preflight is acknowledged, starting Hobbs is captured, aircraft goes In-Flight.
03
Fly
The aircraft is locked to that flight — no double-booking, no confusion.
04
Check in
Ending Hobbs and Tach are entered. The system rejects impossible numbers.
05
Verify & bill
Instructor confirms the hours, adds notes, and the charge is calculated.
06
Student pays
The student sees the ledger and pays online. The loop closes itself.
What it looks like
Plain, fast, and built to be trusted.
No clutter, no dashboards full of charts you'll never read. A dispatch ticket carries the flight from check-in to a billed, locked record — with the rates frozen at dispatch so the math is always right.
Rates are frozen at dispatch. Change your pricing tomorrow and last week's flights still bill at last week's rate.
Once it's closed, it's locked. A billed flight can't be quietly edited. Corrections are made in the open, on the record.
Instructor pay is calculated too — on its own flight and ground rates, kept separate from what the student sees.
Every action is logged. Who returned an aircraft to service, who adjusted a meter — there's always a trail.
Built on the flight line, not in a boardroom.
Service record
Marine Corps veteran
V-22 airframe mechanic & aerial observer
Helicopter pilot
Instrument-rated, private rotary-wing
Ran a 16-aircraft operation
Ops manager, multiple states
Experimental flight ops today
Currently on the AW-609 tiltrotor
Who's behind it
I'm Chris Peters. Before Apex, I spent my career in aviation — a V-22 airframe mechanic and aerial observer in the Marine Corps, an instrument-rated helicopter pilot, and the operations manager for a small flying business that ran sixteen aircraft across multiple states. Today I work in experimental flight operations.
That operations job is where Apex started. We were good at the flying. But there was always more to manage than time to manage it, and the flying had to come first — so the administrative side quietly slipped. Not because anyone was careless. That's just the nature of a busy small business with too few hands.
The tools that were supposed to help didn't. They were either too expensive to justify, or so complex they did ten things we didn't need and became a chore to use. Nothing was built for an operation our size.
Apex Ops Desk is the tool I wanted back then — simple enough to use on a busy day, focused on what a small flight school actually does, and priced so you know the cost before you ever call. We're not here to sell you the most software. We're here to take work off your plate, and to keep listening to the schools we work with about what would genuinely help.
— Chris Peters, Founder · Apex Operational Partners
What we stand for
What you can count on.
Transparent pricing
You see the price before you ever pick up the phone. No quote-gating, no surprises.
Safety is never paywalled
The tools that keep your flight line safe are in every plan — not a premium add-on.
Built with flight schools
We can't tailor it to each school, but when something would genuinely help and we can do it, we will.
We earn it every month
Month-to-month, no long contracts. We keep your business by being worth keeping.
Pricing, in the open
Here's what it costs. No call required.
We can't tell you we save you time and then make you sit through a sales call just to hear a price. So here it is, in full.
Apex Core
Everything included$150/ month
Your first 3 aircraft, unlimited users. The whole operational shield — nothing important is behind a paywall.
- Scheduling & conflict-free dispatch
- Hobbs/Tach capture and automatic billing
- Student ledger & online payments
- Compliance tracking & scheduling lockouts
- Safety & squawk reporting (SMS)
- Maintenance tracking & document library
Fleet expansion
+$35/ month per tail
Beyond your first three aircraft.
4 aircraft $1855 aircraft $2206 aircraft $255
White-glove onboarding
$500one-time
We move your data, set up your fleet and rates, and digitize your SOPs and checklists. You barely lift a finger.
Payments & terms
Stripe at cost — zero markup on card fees. Month-to-month — no long contracts; we earn your business every month. An annual option (pay for 10 months, get 12) is there if you'd rather.
Founding partners · first 3 schools
A locked rate for the schools that build this with us.
We're partnering with three flight schools at a founding rate, in exchange for honest feedback and a testimonial. You help shape the product; you keep the rate. It's a limited offering — once three schools are in, it's closed. If that sounds like you, just say so when you reach out.
Claim a founding spot →Setup
$100 one-time
Subscription
$99 / mo · up to 5 aircraft
Included
All future modules forever
Get in touch
Think this fits your school? Tell us about it.
Fill this out and we'll reach out — no pressure, no spiel. The more you tell us, the better we can help when we talk.
BasedSouthern New Jersey — we come to you
PromiseNo call needed to learn the price